THE AI OPERATING SYSTEM FOR SMBs
Run your business
on Numa
Built for companies of 20–200 staff in construction, trades, professional services and manufacturing.Numa connects the tools you already run — Xero — then automates the admin that buries your team.
127 Customers • 4,000+ agents built • 35,000+ conversations in the last 90 days
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ON NUMA:
CONVERSATIONS IN THE LAST 90 DAYS
AGENTS BUILT BY CUSTOMERS
APPS CREATED IN THE LAST 90 DAYS
SYSTEMS CONNECTED
Describe the app your team needs. Numa builds it.
Tell Numa what the job is, in plain English. You get a working app that connects to the tools you already run, like Xero, Gmail and your calendar, ready to share with your team or put behind a public link. No code, and no months-long IT project.
Cashflow forecast
A rolling 13-week cash view from Xero and your sales pipeline, with what-if scenarios and a minimum-cash alert.
Tender desk
Your tender register, go/no-go calls and response builder in one place, through to handover once you win the work.
Sub-trade quote comparison
Send each trade its scope pack, then compare quotes like for like with scope gaps flagged. Your estimator awards.
Field operations hub
Jobs, scheduling, technician tasks, materials and purchase orders in one shared view, with photos and evidence attached to each job.
Production dashboard
Upload your production spreadsheet, check its structure and data quality, then get an interactive dashboard for the whole team.
Website quote form
A quote form on your own website. Visitors see a price range, the exact quote goes out by email, and your team sets the questions and prices.
Examples are based on apps built on Numa, with details generalised.
What SMB teams run on Numa
Quoting
Draft quotes straight from plans and drawings — minutes, not half a day.
Meeting assistant & document processor
AI that listens in, captures what matters, and keeps your documents up to date.
Momentum cut admin management time by 15%
Data analysis
Connect your data to Numa and instantly analyse trends, risks, and opportunities in your business.
Reporting
Bring together insights and reports to guide better business decisions.
PCL cut heavy admin tasks from 2 weeks to under 2 days
Sales & support
Respond to emails professionally, in your voice, in seconds. Handle common inquiries and follow-ups with ease.
AV Media improved cost of sales by 50%
Knowledge assistant
Ask a question, get an answer. No more digging. Finds information across all your business documents, emails, and files.
Solutions across industries
See how Numa adapts to different workflows and challenges
What we hear
"Job scheduling is a nightmare. We're always double-booked or leaving gaps"
Construction teams save an estimated ~4.2 hours per active user every month - 1.9x the Numa fleet average.
How Numa Helps
What we hear
"I could increase billable capacity by 50% if I could reduce admin work."
How Numa Helps
What we hear
"We quote off drawings all day, but the admin around every job — BOMs, POs, chasing suppliers — eats the margin."
How Numa Helps
What we hear
"Our estimators spend 60% of their time on paperwork instead of pricing jobs."
How Numa Helps
Get to know Numa
Custom AI agents built around your team’s needs
Agents handle repetitive, time-consuming tasks so your team can focus on high-value work. No technical knowledge required — we’ll help you set up agents to automate workflows, generate insights, track performance, and manage routine tasks, all in real time.
Set up agents to:
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Connect to your data
Seamlessly connect Numa to the tools your team already uses. Streamline workflows, reduce manual work, and create a unified system that works smarter together.
Challenge
Profitability was only clear months after a project closed - sometimes too late to act. Quoting was slow and manual, and the shareholder/board reporting pack took the best part of a day to assemble.
Numa AI use
Results
Quotes within ~1% of estimator pricing
“We used to find out if a project was profitable months after we’d finished — sometimes too late. Now we have near real-time profitability and can adjust as we go.”
Challenge
Momentum’s recruiters were spending too much time on repetitive admin tasks, limiting their capacity and overall business growth.
Numa AI use
Results
15% reduction in admin management time
“We see the value and potential of using AI technology as a powerful solution to enhance our offerings, increase our capacity, and support our business goals”
Challenge
Time consuming note taking and inefficient post-meeting administration including quotes and proposals.
Numa AI use
Results
Improved cost of sales by 50% through AI enabling our quote team
“The human aspect of working with a local company that can hold our hand along the way has been invaluable. Numa is changing the way we do things for the better, helping us peel back layers of efficiency one at a time”
Challenge
Overwhelmed by time-intensive project reports and administration taking valuable time away from building client relationships.
Numa AI use
Results
2 weeks to less than 2 days now spent on heavy administrative tasks.
“Numa is incredible - it's saved us weeks of effort and improves the relationship with our largest clients”
Kickstart your AI journey
Explore our free resources to start your AI journey and drive meaningful results for your business.
AI Readiness Assessment
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AI Adoption Canvas
Your step-by-step guide to discover AI opportunities and turn ideas into action.
Generative AI Use Case Ideas
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